The Role

Are you an excellent multi tasker?

Join our estates team as our room booking coordinator. Use your excellent multitasking and organisation skills to coordinate rooms for teaching, events, club activities, and more. You’ll be liaising with various departments across the school, ensuring a seamless and professional service at all times. While higher education experience is desirable, you could also come from an events, hotel, or commercial industry where room and space coordination has been part of your role.

Main Responsibilities

• Ensure the accurate and timely coordination of all taught activity timetables for Degree Programmes, Executive Education and Research programmes.
• Manage space and optimise space bookings within the School for all teaching and function/event space related needs.
• Provide information about teaching and events to the relevant internal departments who are responsible for providing support services (IT, audio-visual, catering, cleaning, maintenance, porters and room stewards).
• Ensure all space needs for the business are met and a constant programme of forward-planning exists to advise line management of operational trends that could adversely impact future space plans and projects.
• Proactive engagement with stakeholders from across the School community to improve both the service offering and the quality of service to all customers.

Who we are looking for

Our ideal candidate will have:

• Previous experience in room booking coordination/events coordination/reservation systems
• Good communication skills and the ability to address a variety of stakeholders.
• Sound working knowledge of standard IT packages, systems and/or databases.
• Proactive approach to relationship development with colleagues.
• Good attention to detail.
• Good time management skills with the ability to organise and prioritise.
• Good team working skills and the ability to work collaboratively.
• Experience using SMIS is desirable

Why London Business School

London Business School; a global and vibrant business community based in two of the world’s most dynamic cities, London and Dubai. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location. 

What you can expect from us

Benefits you can enjoy:

• Generous annual leave of 27 days PLUS extra between Christmas and New Year!
• Automatic enrolment to a fantastic workplace pension scheme
• Free onsite gym and swimming pool!
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave or parent /carer emergency leave

All enjoyed in a Smart (hybrid) Working environment so we’re looking forward to discussing how, where and when you might work best to deliver in your new role.

Our commitment to driving inclusion and belonging 

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large.  We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard. 

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

London Business School