The Role

Can you offer executive support to our new Vice Dean & Associate Dean?

London Business School have an excellent opportunity for a new role as Executive Assistant to our Vice Dean and Associate Dean in our Degree Education and Career Centre.

The Executive Assistant will require establishing excellent working relationships not just with the Vice Dean and Associate Dean, but also across various internal and external stakeholders. Also they will be required to juggle multiple projects across both offices with a key focus of communication, accuracy and thinking on ones feet.

The Vice Dean is responsible for all teaching and learning activities in the School.  Reporting to the Vice Dean are the Associate Deans of Degree Education and Career Centre (DECC), Executive Education (EE), and Digital Learning (DL).

The Executive PA will divide their time equally between the Vice Dean and the Associate Dean of DECC.

Main Responsibilities

• Be a robust gatekeeper and pro-active manager of the Vice Dean’s (VD) and Associate Dean’s (AD) time, correspondence and travel. Accurate and effective diary and email management; using judgment to manage and prioritise their schedule ensuring important conflicts or issues are flagged
• Accountability to ensure both the VD and AD have clear sight of what their priorities are for the day / week / month and are briefed and prepared with all materials in advance
• Establish key working relationships with Executive Leadership team, Dean’s Office, Governing Body, key faculty and key senior staff
• Project management lead or participation in key events for DECC, EE and DL, including high visibility events. Preparing project plans and agreeing responsibility with the VD or AD at the outset and pro-actively updating. All aspects of planning and execution will be well organised, smoothly run, with wide input from across team and across key areas of the school with excellent follow through

Who we are looking for

• Experience of supporting senior executives required
• Experience in in higher education or corporate environment preferred
• Excellent organisational skills and meticulous attention to detail.
• Demonstrated customer service orientation and interpersonal skills
• Strong project planning and management skills with experience of leading and managing multiple projects at once
• Proven strong organisational skills
• Strong writing/editing skills
• Strong research and analytical skills with the experience of preparing and presenting draft papers/research to senior management
• Experience with Outlook, Excel, PowerPoint and Word to an advanced level

Why London Business School

London Business School; a global and vibrant business community based in two of the world’s most dynamic cities, London and Dubai. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location. 

What you can expect from us

• Generous annual leave of 27 days PLUS extra between Christmas and New Year!
• Generous pension package, 21.4% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave or parent /carer emergency leave

All enjoyed in a Smart (hybrid) Working environment so we’re looking forward to discussing how, where and when you might work best to deliver in your new role.

Our commitment to driving inclusion and belonging 

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large.  We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard. 

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

Closing date 8^th December 2022

London Business School